Statistical Reports

Statistical reports produce the formal annual (or quarterly) return your jurisdiction requires — computed straight from your live request, privacy, and complaint data rather than assembled by hand. They sit under the same Reports button as the other fixed reports; in fact, the toolbar's Reports button is described in the app as covering statistical reports and maintenance tools, underlining how central this is to what Reports is for.

What This Report Shows

• Jurisdiction-ready templates. Jurisdiction packs ship ready-made statutory annual/quarterly report templates wherever the statute mandates one — including the Canadian federal ATIA/Privacy Act returns, Ontario, Québec, B.C., Alberta, Saskatchewan and Newfoundland annual reports, US FOIA, Washington JLARC, UK FOI, Scotland (quarterly), Ireland, Australia (federal and state), New Zealand, and Switzerland.
• Computed from live data. Every figure on a statistical return is populated from the same requests, exemptions, extensions, consultations, and complaint records the rest of Reports draws on — nothing is retyped from a spreadsheet.
• Ontario privacy breach statistics. The Ontario packs also ship the IPC's annual privacy breach statistics as their own reports, beside the access statistics, because the IPC treats them as separate returns. Ontario FIPPA — annual privacy breach statistics and Ontario municipal annual privacy breach statistics (IPC) count the breaches first reported to the IPC during the period; Ontario PHIPA — annual privacy breach statistics counts every breach that occurred during it, reported or not. Each follows the IPC form — stolen, lost, used and disclosed without authority (and, for PHIPA, collected through the EHR), each with its of which lines and the individuals-affected bands — worked out from each incident's nature, circumstance and number of individuals affected. A Before filing section counts the breaches still missing any of those details. Run it for the calendar year.
• Ontario CYFSA Part X. The Ontario CYFSA Part X pack ships the one IPC return that files everything together, Ontario CYFSA Part X — annual statistical report (IPC): uses or disclosures outside the statement of information practices (recorded as incidents of their own type), access and correction requests received and completed against the 30-day limit and any extension (up to 90 days more), their outcomes (the pack adds the Part X outcomes to your Outcome list), the Part X provisions applied (a provision cited on the request itself counts, as for a frivolous or vexatious request), statements of disagreement and notices of correction, and privacy breaches with their lines and bands.
• Business days where the law counts them. A statistical report section can count completion days on the request type's working-day calendar instead of calendar days, for laws that set business-day deadlines.
• Custom templates. Where a jurisdiction pack doesn't cover a return you need, you can define additional statistical report templates yourself under Settings' Reporting configuration.

Using This Report

• Open a statistical report from the Reports menu like any other fixed report.
• Click Export to Excel or XML to produce the file your regulator or oversight body expects for filing.
• Because these are the templates your jurisdiction pack installed (or that an administrator defined), check with your administrator if a return you expect isn't listed — it's a configuration step, not a missing feature.

Related Pages

• Reports — the menu statistical reports are launched from, and how jurisdiction packs fit in.
• Custom Reports & Report Studio — build an ad hoc report when a statutory template doesn't cover your question.