Polska · Dostęp do informacji publicznej

Fourteen days, a formal decision to refuse, and a court at the end

For Polish public authorities, local government units, and other obliged entities — AccessPoint runs the UDIP clock, the BIP publication duty, refusal by administrative decision, and appeal to the administrative courts.

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Poland — UDIP at a glance

Response deadline
Without undue delay, and no later than 14 days
Extension
Up to 2 months, with notice of the reason and the new date given within the original 14 days
Refusal
By administrative decision, with reasons
Proactive duty
Publication in the Biuletyn Informacji Publicznej
Review
Administrative procedure, then the administrative courts
Languages
English, Polski

Built for Poland — UDIP

One platform for the whole access-and-privacy mandate, pre-configured for this regime and running in your own Microsoft 365 tenant.

14 days, and the notice that buys more

The extension to two months is only available if the applicant is told, within the original fourteen days, of the reason and the new date. AccessPoint tracks both dates and surfaces the notice as a step, because missing it forfeits the extension.

Refusal as a formal decision

A Polish refusal is an administrative decision with reasons, not a letter. Build it from the grounds already recorded against each withheld element, so the decision and the working file agree.

Built for judicial review

With no commissioner in between, a contested refusal goes to the administrative courts. Every withholding carries its statutory ground and reasoning in the form a court expects to read.

BIP publication tracked

Record what has been published in the Biuletyn Informacji Publicznej, when, and by whom, so the proactive duty is managed as a register rather than an assumption.

Polish throughout

AccessPoint's interface ships natively in Polish, and the pack carries Polish statutory wording, correspondence templates, and vocabulary.

In your own tenant

Information and requests stay inside your own Microsoft 365 and Azure tenant, in the region you choose — no third-party cloud and no vendor access.

The extension you have to earn

Poland will give you two months — but only if you say so in the first fourteen days.

The UDIP deadline is fourteen days, and the extension to two months is real and frequently necessary. What catches authorities out is that the extension is conditional on notice: the applicant must be told, within the original fourteen-day window, why more time is needed and when the answer will come. An authority that simply keeps working past day fourteen and writes in week six has not taken a lawful extension; it has missed a deadline, and the record shows it. AccessPoint treats the notice as a first-class step on the request — surfaced well before day fourteen, recorded when sent, and setting the new date it promised — so the extension is properly taken rather than retrospectively claimed.

Two dates, tracked The 14-day deadline and the extended date it becomes.
The notice surfaced Prompted inside the window that makes it valid.
Reasoned decisions Refusals drafted from grounds already on the file.

Configured out of the box

Installing the pl-udip jurisdiction pack seeds your tenant with everything this regime needs — a starting point you can adjust, not a lock-in.

Related guide: FOI Workflow Quick Check
  • The UDIP as the legal-authority spine
  • The 14-day response clock and the 2-month extension with its mandatory in-window notice
  • Poland's public-holiday calendar driving due-date math
  • The Act's restriction grounds, colour-coded for redaction and citable line by line
  • Refusal issued as an administrative decision with reasons, drafted from recorded grounds
  • Appeal and administrative-court tracking with grounds and outcomes
  • BIP publication tracking for the proactive duty
  • Polish correspondence templates carrying the statutory wording

Poland — UDIP Questions

What is the UDIP deadline?
Information must be provided without undue delay and no later than 14 days. Where that is not possible, the authority may take up to two months — but must notify the applicant within the original 14 days of the reason for the delay and the date the information will be provided. AccessPoint tracks both dates and prompts the notice inside the window that makes the extension valid.

How is a refusal issued?
As an administrative decision under the Code of Administrative Procedure, with reasons, rather than as an ordinary letter. That decision is what gets appealed and, ultimately, reviewed by the administrative courts. AccessPoint drafts it from the grounds already recorded against the withheld information so the decision matches the file behind it.

Is there an information commissioner?
No. Poland routes disputes through the administrative procedure and then to the voivodeship administrative courts, with further recourse to the Supreme Administrative Court. Because review is judicial from the outset, the quality of the written reasons carries the whole weight of the authority's position.

Is the platform available in Polish?
Yes. AccessPoint's interface ships natively in Polish, alongside ten other languages, and this pack carries Polish statutory wording, correspondence templates, and vocabulary.

Run UDIP in Your Own Tenant

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